AGM Venue
Annual General Meetings / Extraordinary General Meetings venue package
Trusted by Listed Companies for Seamless AGMs Hosting
Central Package HK$3200
Location: 33 Des Voeux Road Central, Central, Hong Kong
2 hours Venue Rental with Registration Area For AGM/EGM
Package include,
Complimentary use of projector and screen
Complimentary wireless microphones (4 pieces)
Bottled water for head table (4 bottles)
Papers & Pencils
WIFI Internet access
Registration Area
Head Table and Reception Table Set up
Digital Signage
Dedicated Access / Private Entrance for C-suite
Add-on Amenities
VIP room for C-level executive
Light refreshment and cantering arrangement
Telephone and video conference set-up
Laptop rental
Backdrop production
Kwun Tong Package HK$2500
Location: BEA Tower, Millennium City 5, 418 Kwun Tong Road, Kowloon, Hong Kong
Lai Chi Kok Package HK$2500
Location: Tower 1, Cheung Sha Wan Plaza, 833 Cheung Sha Wan Road, Kowloon
Headtable & e-signage for AGM/EGM
AGM/EGM Compliance Requirements in Hong Kong: What YOU Must Know
What is AGM compliance?
You will have to book a venue for AGMs/ EGMs at least 21 days (AGMs) / 14 days (EGMs) before the meeting as a compliance requirement. A written notice must be given to shareholders before the AGM date. This applies to both physical and virtual/hybrid meetings.
Other Key Compliance Requirements:
The AGM must be held within 6 months after the end of the financial year for Hong Kong listed company.
Shareholders must be given timely access to meeting materials and voting procedures.
Companies must follow their constitutional documents and HKEX Core Shareholder Protection Standards.
If using virtual or hybrid formats, clear instructions for pre-registration, verification, and access must be provided
Why Book an External Venue Instead of Using Your Office for an AGM?
Holding the AGM off-site creates a neutral, professional environment that encourages peaceful conversation. It also protects your internal workspace from disruption or reputational risk.
External venues offer multiple exit routes, VIP rooms and discreet staff support, allowing executives or board members to leave safely if needed.
External venues are experienced in hosting compliant events, with secure access control, registration desks, and privacy for sensitive discussions.
How often should AGMs be held?
AGMs should be held annually, typically within a specified timeframe after the fiscal year ends to comply with regulations.
Who can attend the AGM?
Shareholders are allowed to attend the AGM.
What is the venue set-up for AGM?
A registration table and electronic signage outside the meeting venue. Theater seatings in the venue with head tables, chairs, pen & paper, bottle water for head table.
How to prepare for an AGM?
Book a professional AGM venue and send a written notice to shareholders with date, time and address 14 days / 21 days prior EGMs and AGMs. Preparation involves organizing documents, notifying participants, and ensuring compliance with legal requirements for the meeting.
To book a professional AGM/EGM venue , please contact us at sales@excellentvenue.com or call / WhatsApp (852) 5200 5088
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